JH Zoom Quarterly – March 2024

You can now peruse the latest edition of the Johns Hopkins Zoom Quarterly Newsletter. This edition covers updates for both Q4 2023 and Q1 2024.

Please Note: To view the newsletter, you must sign in to Microsoft Sway using your JHED credentials ([email protected] and password).

The quarterly Zoom newsletters are intended to keep our community informed on recent and relevant information about Zoom. In this issue:

  • Zoom AI Companion
  • Zoom Events Update
  • Zoom Desktop Client Version Update
  • Staying Current with Meeting Security
  • New & Improved Meeting Features
  • Zoom Software Lifecycle Policy
  • Did you Know?
  • Zoom Housekeeping
  • Zoom Stats from Q4 2023

Need an accessible version of the newsletter? Refer to enabling Accessibility Mode in Microsoft Sway which displays higher contrast styles, disables animation, and supports keyboard navigation for screen readers.

Please enjoy this issue and let us know of any thoughts and feedback you may have by contacting [email protected].

New Setting: Student Zoom Accounts to Require a Meeting Security Option

Effective January 12, 2024: All student Zoom accounts will be required to use one of the following meeting security options on all hosted meetings: a passcode, Waiting Room, or authentication to join. This new policy is being enforced to ensure that meetings hosted within the student instance of Zoom are secure and protected from uninvited guests, particularly meetings that are scheduled and/or integrated with third party applications (such as Calendly).

Zoom meeting security options

Please note:

  • If you do not select your preferred security option when scheduling, Zoom will secure all meetings with the Waiting Room by default.
  • This requirement will also apply to any previously scheduled meetings within each student’s Zoom account. If already scheduled meetings are not updated accordingly, the Waiting Room will be enabled automatically.
  • Please review the differences between the different security options by reviewing the support guide on Securing your Zoom Meetings.

JH Zoom Quarterly – September 2023

You can now peruse the latest edition of the Johns Hopkins Zoom Quarterly Newsletter, which has taken on a new look, feel, and design using Microsoft Sway.

Please Note: To view the newsletter, you must sign in to Sway using your JHED credentials ([email protected] and password).

The quarterly Zoom newsletters are intended to keep our community informed on recent and relevant information about Zoom. In this issue:

  • Zoom AI Companion
  • Zoom Desktop Client Version Update
  • New & Improved Meeting Features
  • Zoom Software Lifecycle Policy
  • Did you Know?
  • Zoom Housekeeping
  • Zoom Stats from Q2 & Q1 2023

Need an accessible version of the newsletter? Refer to enabling Accessibility Mode in Microsoft Sway which displays higher contrast styles, disables animation, and supports keyboard navigation for screen readers.

Please enjoy this issue and let us know of any thoughts and feedback you may have by contacting [email protected].

JH Zoom Quarterly – June 2023

You can now peruse the newest edition of the Johns Hopkins Zoom Quarterly Newsletter.

The Johns Hopkins Zoom Quarterly Newsletter is intended to keep our community informed on recent and relevant information about Zoom. In this issue:

  • Service Fees Waived
  • Zoom Software Lifecycle Policy
  • Updated Newsletter, Coming Soon!
  • New & Improved Meeting Features
  • Automated Captioning Spotlight with Features, Tips, and Tricks
  • Zoom Stats from Q1 2023

Please enjoy this issue and let us know of any thoughts and feedback you may have by contacting [email protected].

JH Zoom Quarterly – March 2023

You can now peruse the newest edition of the Johns Hopkins Zoom Quarterly Newsletter.

The Johns Hopkins Zoom Quarterly Newsletter is intended to keep our community informed on recent and relevant information about Zoom. In this issue:

  • New Meeting Join Flow
  • Translated Captioning
  • Zoom Software Lifecycle Policy
  • New & Improved Meeting Features
  • Global Accessibility Awareness Day Spotlight with Kathy Cahill & Zoom Accessibility Features, Tips, and Tricks
  • Zoom Stats from Q4, 2022

Please enjoy this issue and let us know of any thoughts and feedback you may have by contacting [email protected].

New Meeting Join Flow

Note: The new join flow that is outlined below will be enforced on April 22nd, 2023. Please review the content in this announcement as well as Zoom’s New Meeting Join Flow support page for more information.

Zoom has introduced a new meeting “Join Flow” that streamlines the user experience when joining meetings. Currently, users see up to three separate dialogue windows before entering a meeting:

  • “Please wait for the host to join”, if the host has not started the meeting
  • The video preview window, if the participant has this setting enabled, and/or,
  • The Waiting Room

With the new join flow, the functionality of the “waiting for host” window is combined with the Waiting Room window. If the video preview is enabled within a participant’s video settings, they will also have the ability to preview their video before entering the meeting.
New Zoom meeting join flow

The new join flow is available now and can be enabled ahead of the enforcement. Users interested in enabling this feature will need to log in at the web and navigate to Settings > Meeting > Security > New waiting room and join before host experience.

Have additional questions or need more information? Please see Zoom’s New Meeting Join Flow support page.

JH Zoom Quarterly, December 2022

You can now peruse the newest edition of the Johns Hopkins Zoom Quarterly Newsletter.

The Johns Hopkins Zoom Quarterly Newsletter is intended to keep our community informed on recent and relevant information about Zoom. In this Issue:

  • Introducing the Zoom Whiteboard
  • Zoom Software Lifecycle Policy
  • New & Improved Meeting Features
  • Host Spotlight & Pro Tips with Barbara Fowler
  • Zoom Stats from Q3, 2022

Please enjoy this issue and let us know of any thoughts and feedback you may have by contacting [email protected].

JH Zoom Quarterly, September 2022

You can now peruse the newest edition of the Johns Hopkins Zoom Quarterly Newsletter

The Johns Hopkins Zoom Quarterly Newsletter is intended to keep our community informed on recent and relevant information about Zoom. In this Issue:

  • Basic User Meeting Duration Change
  • Zoom Software Lifecycle Policy
  • New & Improved Meeting Features
  • Host Spotlight & Pro Tips with Victoria Dawe
  • Zoom Stats from Q2, 2022

Please enjoy this issue and let us know of any thoughts and feedback you may have by contacting [email protected].

New Feature: Preferred Pronouns Now Available!

We are happy to announce that preferred pronouns are now available within Zoom! Once users have set their preferred pronouns in myJH, they will automatically become visible on their Zoom profile within 24 hours. See below for steps on setting up your preferred pronouns.

Please Note: Automatic transfer of preferred pronouns from myJH to Zoom is only available for Zoom accounts where Single Sign On (SSO) is being used for authentication. For Zoom accounts not utilizing SSO, pronouns must be manually configured in Zoom. Please refer to Zoom Support by School/Division for the appropriate support contact.

Setting your Pronouns in myJH

    1. Login to myJH
    2. Click your JHED ID in the top right corner and select myProfile.

myProfile option in myJH

  1. Under the myProfile tab, scroll down to Pronouns.
  2. Select your pronouns and desired visibility using the drop-down menus.
  3. Pronoun selection in MyJH
  4. Click Save myProfile at the bottom of the screen once you are finished.
  5. To remove your pronouns, repeat steps 4 and 5.
Please Note: It may take up to 24 hours for your pronouns to populate on your Zoom profile.

Zoom Pronoun Settings

    1. Login into Zoom at the web.
    2. Under your Profile page, click the Edit button to the right of your pronouns and name.
    3. Under the How would you like to share your pronouns? menu, select your preferred pronoun visibility in Zoom.

How would you like to share your pronouns option in Zoom

  1. Click Save at the bottom of the screen once you are completed.

Need Help?

If your preferred pronouns are not displaying after your name during a meeting, please ensure your Zoom Desktop Client is on version 5.7.0 or higher. Pronouns will not display on versions prior to 5.7.0. Refer to Zoom Desktop Client and Release Notes for steps on updating your client.

Visit Adding and Sharing your Pronouns for Zoom-specific support regarding pronouns.

For any other support needs, please refer to Zoom Support by School/Division.

New Feature: Alternative Hosting and Designated Scheduling across the Enterprise

Effective July 16, 2021:

We are excited to announce that alternative hosting and designated scheduling are now supported for all Licensed users within the JH Zoom Enterprise. Users can now assign other members to serve as alternative host(s) and/or designated scheduler(s), regardless of what subaccount/instance of Zoom their account resides in. Additional details for each of these features are outlined on Zoom’s related support articles below:

When assigning alternative host(s) or designated scheduler(s) within your account, it is imperative to use the correct email address of the assignee. Below, you will find the typical email format associated with each account type when searching for users.

Account Type Email Format
Faculty and Staff [email protected]
Student [email protected]

If you are having trouble locating the account, we recommend the following:

  • Search using first and last name
  • Search using JHED ID with the at symbol appended at the end (e.g. ‘JHEDID@’)
  • Ensure that the user you are attempting to assign is Licensed (Basic/free users cannot serve as alternative host(s) or designated scheduler(s))
  • Please Note: Internet Explorer is not a supported browser and may be unable to locate the user in the search results. Use either Google Chrome, Mozilla Firefox, Microsoft Edge, or Safari when searching

For more details and information on how to utilize these features, please visit Faculty and Staff Zoom Support by School/Division for the appropriate divisional support contact. For any additional questions, please contact [email protected].