JH Zoom Quarterly – March 2024

You can now peruse the latest edition of the Johns Hopkins Zoom Quarterly Newsletter. This edition covers updates for both Q4 2023 and Q1 2024.

Please Note: To view the newsletter, you must sign in to Microsoft Sway using your JHED credentials ([email protected] and password).

The quarterly Zoom newsletters are intended to keep our community informed on recent and relevant information about Zoom. In this issue:

  • Zoom AI Companion
  • Zoom Events Update
  • Zoom Desktop Client Version Update
  • Staying Current with Meeting Security
  • New & Improved Meeting Features
  • Zoom Software Lifecycle Policy
  • Did you Know?
  • Zoom Housekeeping
  • Zoom Stats from Q4 2023

Need an accessible version of the newsletter? Refer to enabling Accessibility Mode in Microsoft Sway which displays higher contrast styles, disables animation, and supports keyboard navigation for screen readers.

Please enjoy this issue and let us know of any thoughts and feedback you may have by contacting [email protected].

New Setting: Student Zoom Accounts to Require a Meeting Security Option

Effective January 12, 2024: All student Zoom accounts will be required to use one of the following meeting security options on all hosted meetings: a passcode, Waiting Room, or authentication to join. This new policy is being enforced to ensure that meetings hosted within the student instance of Zoom are secure and protected from uninvited guests, particularly meetings that are scheduled and/or integrated with third party applications (such as Calendly).

Zoom meeting security options

Please note:

  • If you do not select your preferred security option when scheduling, Zoom will secure all meetings with the Waiting Room by default.
  • This requirement will also apply to any previously scheduled meetings within each student’s Zoom account. If already scheduled meetings are not updated accordingly, the Waiting Room will be enabled automatically.
  • Please review the differences between the different security options by reviewing the support guide on Securing your Zoom Meetings.

JH Zoom Quarterly – September 2023

You can now peruse the latest edition of the Johns Hopkins Zoom Quarterly Newsletter, which has taken on a new look, feel, and design using Microsoft Sway.

Please Note: To view the newsletter, you must sign in to Sway using your JHED credentials ([email protected] and password).

The quarterly Zoom newsletters are intended to keep our community informed on recent and relevant information about Zoom. In this issue:

  • Zoom AI Companion
  • Zoom Desktop Client Version Update
  • New & Improved Meeting Features
  • Zoom Software Lifecycle Policy
  • Did you Know?
  • Zoom Housekeeping
  • Zoom Stats from Q2 & Q1 2023

Need an accessible version of the newsletter? Refer to enabling Accessibility Mode in Microsoft Sway which displays higher contrast styles, disables animation, and supports keyboard navigation for screen readers.

Please enjoy this issue and let us know of any thoughts and feedback you may have by contacting [email protected].

JH Zoom Quarterly – June 2023

You can now peruse the newest edition of the Johns Hopkins Zoom Quarterly Newsletter.

The Johns Hopkins Zoom Quarterly Newsletter is intended to keep our community informed on recent and relevant information about Zoom. In this issue:

  • Service Fees Waived
  • Zoom Software Lifecycle Policy
  • Updated Newsletter, Coming Soon!
  • New & Improved Meeting Features
  • Automated Captioning Spotlight with Features, Tips, and Tricks
  • Zoom Stats from Q1 2023

Please enjoy this issue and let us know of any thoughts and feedback you may have by contacting [email protected].

JH Zoom Quarterly – March 2023

You can now peruse the newest edition of the Johns Hopkins Zoom Quarterly Newsletter.

The Johns Hopkins Zoom Quarterly Newsletter is intended to keep our community informed on recent and relevant information about Zoom. In this issue:

  • New Meeting Join Flow
  • Translated Captioning
  • Zoom Software Lifecycle Policy
  • New & Improved Meeting Features
  • Global Accessibility Awareness Day Spotlight with Kathy Cahill & Zoom Accessibility Features, Tips, and Tricks
  • Zoom Stats from Q4, 2022

Please enjoy this issue and let us know of any thoughts and feedback you may have by contacting [email protected].

New Meeting Join Flow

Note: The new join flow that is outlined below will be enforced on April 22nd, 2023. Please review the content in this announcement as well as Zoom’s New Meeting Join Flow support page for more information.

Zoom has introduced a new meeting “Join Flow” that streamlines the user experience when joining meetings. Currently, users see up to three separate dialogue windows before entering a meeting:

  • “Please wait for the host to join”, if the host has not started the meeting
  • The video preview window, if the participant has this setting enabled, and/or,
  • The Waiting Room

With the new join flow, the functionality of the “waiting for host” window is combined with the Waiting Room window. If the video preview is enabled within a participant’s video settings, they will also have the ability to preview their video before entering the meeting.
New Zoom meeting join flow

The new join flow is available now and can be enabled ahead of the enforcement. Users interested in enabling this feature will need to log in at the web and navigate to Settings > Meeting > Security > New waiting room and join before host experience.

Have additional questions or need more information? Please see Zoom’s New Meeting Join Flow support page.

JH Zoom Quarterly, December 2022

You can now peruse the newest edition of the Johns Hopkins Zoom Quarterly Newsletter.

The Johns Hopkins Zoom Quarterly Newsletter is intended to keep our community informed on recent and relevant information about Zoom. In this Issue:

  • Introducing the Zoom Whiteboard
  • Zoom Software Lifecycle Policy
  • New & Improved Meeting Features
  • Host Spotlight & Pro Tips with Barbara Fowler
  • Zoom Stats from Q3, 2022

Please enjoy this issue and let us know of any thoughts and feedback you may have by contacting [email protected].

JH Zoom Quarterly, September 2022

You can now peruse the newest edition of the Johns Hopkins Zoom Quarterly Newsletter

The Johns Hopkins Zoom Quarterly Newsletter is intended to keep our community informed on recent and relevant information about Zoom. In this Issue:

  • Basic User Meeting Duration Change
  • Zoom Software Lifecycle Policy
  • New & Improved Meeting Features
  • Host Spotlight & Pro Tips with Victoria Dawe
  • Zoom Stats from Q2, 2022

Please enjoy this issue and let us know of any thoughts and feedback you may have by contacting [email protected].

JH Zoom Quarterly, June 2022

You can now peruse the newest edition of the Johns Hopkins Zoom Quarterly Newsletter.

Johns Hopkins Zoom Quarterly Newsletter is intended to keep our community informed on recent and relevant information about Zoom. In this Issue:

  • New Registration Confirmation Flow
  • Zoom Software Lifecycle Policy
  • Zoom Rooms… So, what are they?
  • New & Improved Meeting Features
  • Host Spotlight & Pro Tips with Nathan Graham
  • Zoom Stats from Q1, 2022

Please enjoy this issue, and let us know any thoughts and feedback you may have to [email protected].

Action Required: Zoom Software Lifecycle Policy

Zoom plans to implement a new Software Lifecycle Policy in which they will block client versions below a minimum version, and enforce a minimum version on a quarterly schedule — the first weekend of November, February, May, and August. This will take effect on November 5, 2022 for all products and services, starting with the minimum versions referenced in the below list. Users who are running an end-of-life version after November 5, will not be able to join meetings via the Zoom Client and will be prompted to update, or join from the Web browser. On that same schedule, they will announce the minimum version required across products and services for the next scheduled enforcement in order to provide three (3) months notice. However, there may be additional updates outside of this release window to address larger security or compliance features.

Please note that Zoom will be ending support for the ChromeOS client and are asking all customers to migrate to Zoom’s Progressive Web Application (PWA).

This policy will affect the following products on the following dates:

Product / Min version as of November 5, 2022

  • Zoom Client: Windows, macOS, Linux, iOS, Android, Intune and Blackberry — 5.8.6
  • Chrome OS — Migrate to PWA
  • Zoom Rooms and Zoom Room Controller — 5.8.3
  • Zoom Phone Appliances — 5.8.6
  • Outlook Plug-in — 5.8.6
  • Browser Scheduler Extensions for Chrome and Firefox — N/A
  • VDI Client and VDI Plug-in — 5.5.0
  • Virtual Room Connector — 5.9.8222
  • Meetings Connector — 4.8.12.20211115
  • Recording Connector — 5.1.0.65.20211115
  • Meeting SDK Client (Windows, macOS, iOS, Android) — 5.9.0
  • Meeting SDK Web — 2.1.0
  • Video SDK Client (Windows, macOS, iOS, Android) — 1.2.0
  • Video SDK Web — 1.2.0

We highly recommend you regularly download and update to the latest version of Zoom software to take advantage of all the latest security and functionality features. Please review how to check for updates within the Zoom client and retireving the most up-to-date Zoom client on our FAQ Page.