– Effective September 27, 2020:
In efforts to heighten security, Zoom will require that all users have either a Passcode OR Waiting Room enabled for their meetings starting September 27, 2020. These security measures will provide hosts more control over meeting security options while keeping the join experience as friction-less as possible.

• For meetings that do not have either a Passcode or Waiting Room enabled by September 27th, Zoom will automatically enable the Waiting Room for you.
• You can customize the Waiting Room experience with an approved list of domains that can bypass the Waiting Room and join the session directly.
• The meeting host is required to admit participants from the Waiting Room into the meeting for them to join.
• Zoom has renamed “Passwords” to “Passcodes” to better align with their role in allowing participants to join a meeting.

At this time, no action is required. Any scheduled meetings without a passcode will automatically have the Waiting Room enabled.

For more details, including a comprehensive FAQ document, please visit Zoom’s support page. If you have additional questions, please reach out to [email protected].

– Effective August 29, 2020:
To comply with Maryland’s law requiring all parties to consent before being recorded, all Zoom meetings and webinars will now have Zoom’s Recording Disclaimer enabled by default. With this feature, attendees will receive a notification when a recording starts or if they join a session that is already being recorded. The participant can then consent to stay in the session and be recorded or choose to leave the session altogether (disclaimer pictured below).

The disclaimer reads: This meeting is being recorded by the host or a participant. The account owner can also watch this recording if it’s stored in the cloud. Any participant granted permission can (1) record to their local device or (2) invite an app to record for them. These individuals can share these recordings with apps and others. By staying in this meeting, you consent to being recorded.

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Faculty, instructors, and other academic personnel should review the Instructional Recording Guidelines for Zoom

Tips to Maintain your Privacy during a Recorded Session

Actively engaging in Zoom sessions is important. Participants may have concerns, however, of a Zoom session recording capturing their participation. Meeting hosts or instructors are taking steps to minimize this. In addition to the consent, participants can also use the following steps and features to take control of what is shared when a session is being recorded.

• Change your participant name displayed in Zoom (e.g. only use your first name, replace your name)
• Disable your video
• Mute your audio
• Do not communicate via the chat feature
• Do not upload an identifiable profile photo

Please refer to Zoom’s Attendee Controls for more information on how to use these features.

You can now peruse the newest edition of the Johns Hopkins Zoom Quarterly Newsletter.

Johns Hopkins Zoom Quarterly Newsletter is intended to keep our community informed on recent and relevant information about Zoom. In this Issue:

• Passcode Setting Update
• Managing Your Meeting Space
• Host Spotlight & Pro Tips with Madeline Satin
• Zoom Stats from Q2

Please enjoy this issue, and let us know any thoughts and feedback you may have to [email protected].

Status: Resolved – As of 07/20/2020, Zoom resolved this issue over the past weekend.

Beginning 07/06/2020, some users are experiencing a “meeting ID is not valid” error when starting a Zoom meeting by clicking the Start button next to their meeting on their meetings page (https://jh.zoom.us/meeting) in a web browser.

This issue is only affecting users in our JHM account who sign in at https://jh.zoom.us/. (You can check the name of your account on the Account Profile page.)

If you get this error, please try one of these workarounds:

• Sign out of Zoom in the browser, then sign back in at https://jhjhm.zoom.us/. Then, clicking the Start button next to a meeting should work.
• Start your meeting directly from the Zoom desktop client.
• Start your meeting by clicking the meeting link in your Outlook calendar invite.
• Launch your meeting in a browser instead of in the Zoom desktop client. You may want to show a “Join from your browser” link for your meetings.

If you are still having issues after trying these workarounds, please contact [email protected].

We are proud to introduce the 1st edition of the Johns Hopkins Zoom Quarterly Newsletter, intended to keep our community informed on recent and relevant information about Zoom.

In this Issue:

• Zoom 5.0 – did you make the switch?
• Tips to Host from Home
• Host Spotlight & Pro Tips with Nicole Pennington
• Zoom Stats from Q1 & COVID-19

Please enjoy our inaugural issue, and let us know any thoughts and feedback you may have to [email protected].

– Effective November 23, 2019:
All newly scheduled Zoom meetings, instant Zoom meetings, and Personal Meeting ID (PMI) meetings (where join before host is enabled) will require a passcode by default.

• How will this affect users joining my meetings? This change will not affect users who join by clicking the meeting link or through the desktop calendar integration. Users who join by manually entering the meeting ID will need to enter the passcode manually as well.
• Where can I find the meeting passcode? For scheduled meetings, the meeting passcode will be located within the invitation. For instant meetings, the passcode will be displayed in the Zoom Client or on the Zoom Room’s Controller. The passcode is also included in the meeting join URL.
• Can I disable these settings? You can disable these settings for your meetings by going to the Meeting tab under Settings.

  

For more information, please see https://support.zoom.us/hc/en-us/articles/360033559832-Managing-Zoom-Meetings-passcodes.