During the grading period, student grades can be added and changed. See Grading a Roster for information.
To change grades that have NOT been sent to the Registrar
- From Self-Service open the roster, update the grade using the dropbox in the Grade column.
- Click Save Work when you are finished.
To change grades that have already been sent to the Registrar
- From Self-Service open the roster of the course where you want to submit a grade change request.
- Under Actions, select Grade Change.
- The Class Roster will be changed to Grade Change Submission mode.
Submit a grade change request for one student
- From the Grade Change column, select the student whose grade you want to change.
- Under the New Grade column, set the new grade.
- Under Change Reason column, select the reason for the grade change.
For a regrading or additional work submitted, select Grading Error.
For a computational issue with the original grade, select Calculation Error.
For a clerical mistake with the original grade, select Transcription Error.
For grades being changed from Incomplete, select Change from I-Grade.
For a miscellaneous issue, select Other.
- Under the Comments column, add any additional information you want to provide. Note: if you select ‘Other’ as the Change Reason, a comment is required.
- Click the Post to Registrars button above the class roster to submit the grade change.
- Click OK on the confirmation pop up.
- Click Back to Roster View to exit the grade change submission mode.
Submit a grade change request for multiple students
- From the Grade Change column, select the students whose grades you want to change
(or to select the entire roster, check the check box in the Grade Change column header). - Under the New Grade column, set the new grades.
- Under Change Reason column, select the reasons for the grade change (or to set the same change reason for the entire roster/all students selected, select the reason from the drop-down field in the Change Reason column header. Then click Apply All).
For a regrading or additional work submitted, select Grading Error.
For a computational issue with the original grade, select Calculation Error.
For a clerical mistake with the original grade, select Transcription Error.
For a grade that was originally missing (MR or X), select Change after conversion to missing grade.
For a miscellaneous issue, select Other.
Note: Calculation Error, Transcription Error and Change after conversion to missing grade are the only three options available to apply to all.
- Under the Comments column, add any additional information you want to provide. Note: if you select ‘Other’ as the Change Reason, a comment is required.
- Once you have made all necessary grade changes, click the Post to Registrars button above the class roster to submit.
- Click OK on the confirmation pop up.
- Click Back to Roster View to exit the grade change submission mode.
Processing Grade Change Requests
Grade change requests are automatically processed and updated in SIS if they meet the following criteria:
- Student status is active.
- AND Degree has not been awarded.
- AND Request made within 6 months of end of term.
- AND Grade is being increased.
- AND Grade change from MR or X OR the reason for change is Calculation Error or Clerical Error.
All other grade changes will be sent to your divisional registrar for review and approval. You will receive email notification if the grade change request is approved, denied or if additional information is required.
Provide additional information for a grade change request
If your registrar’s office requires additional information for a grade change that you submitted, you will receive an email notification like the one below:
- To provide the additional information on the request, click the OnBase link.
- If necessary, review the contents of the grade change form–the student’s information, course information, and the grade change details.
- Under the Additional Review section, use the Additional Comments text field to provide the additional information for the grade change.
