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Transitioning from Adobe Connect

Retirement of Adobe Connect

Zoom has replaced Adobe Connect as a Johns Hopkins Enterprise-preferred tool. Find out more about Zoom by going to the Zoom support page. Please direct any questions to zoom@jhu.edu.

Following the rollout of Zoom for Johns Hopkins, we have begun steps to retire the Adobe Connect system:

  • Effective July 1, 2019, users are no longer able to conduct meetings in Adobe Connect
  • Effective December 2, 2019, Adobe Connect will be retired

Actions You Need to Take:

  • Adobe Connect meeting hosts should download and transfer content and recordings to alternative storage locations BEFORE the planned retirement of Adobe Connect on December 2, 2019
  • If you intend to use Zoom, provision your account through the JHU IT Service Catalog
How do I download my Adobe Connect recordings?

The recorded meeting will be saved in the folder for your meeting room. To access the recording:

Step # Description Screenshot
1.

Log in to Adobe Connect at https://connect.johnshopkins.edu.

Once there, click on the blue sign in button to log in.

2.

From the homepage, select Meetings from the top menu bar.

3.

A list of all your meeting rooms will appear.

Click on the meeting room where you recorded the meeting.

4.

This page displays details for the meeting room. To view the recordings for the room, select Recordings.

5.

Next to the recording you want to download, select Make Offline from the Actions drop down.

6.

This will open the recording in the Adobe Connect desktop application. Click Next to continue.

7.

Adjust settings as desired, then click Proceed with Offline Recording.

Note: during the download process, the recording is played through in its entirety.

Where is it in Zoom?

Welcome to “Where is it in Zoom?”, a resource for faculty and staff making the transition from Adobe Connect to Zoom Meeting. As you get started with Zoom, there will be times when you can’t find a specific tool or feature because it has a different name or location than in Adobe Connect. This gives you a list of some commonly used high-level features, how they compare between the two products (how to access these features), and links to available documentation.

Task/Feature In Adobe Connect In Zoom Zoom Resources
Joining a Meeting
Joining a Meeting via Computer

Click the meeting link or copy/paste the link to join from a web browser.

Install the Adobe Connect Add-in for screen sharing.

Click the meeting link or copy/paste the link to join from a web browser.

Install the Zoom application to join from the Zoom client on the desktop.

How do I join a meeting?

[Faculty & Staff] Zoom’s Desktop Application

[Students] Zoom’s Desktop Application

Joining a Meeting via Mobile Device

Use the Connect app.

Use the Zoom mobile app.

Getting Started with iOS, Android & BlackBerry

Zoom’s Mobile Application

Joining a Meeting via Videoconferencing Room

Adobe Connect will not connect directly to videoconferencing equipment.

Dial the IP address (found in the meeting invitation or on your Cloud Room Connector page) from the H.323 or SIP device to reach the splash screen.

Connect to Zoom via Videoconferencing Room

Scheduling Meetings & Inviting Participants
Creating & Scheduling a New Meeting

Schedule a meeting on the Adobe Connect website.

Schedule a one-time or recurring meeting on the Zoom website, through the desktop client, or in the mobile app.

Get started with Zoom

How do I schedule meetings?

Zoom’s Outlook Plug-In

Inviting Participants

Send email with a link to the meeting room, or invite participants through Adobe Connect.

Send email or IM with a link to the meeting room, or invite participants from a live Zoom meeting.

How do I invite others to join a meeting?

Adding a Telephone Connection

Create a universal voice audio profile, apply the audio profile to your Adobe Connect meeting, and start universal voice in your Connect meeting.

Call into a Zoom meeting using the dial-in information in the meeting invitation.

How do I join a meeting?

Hosting a Meeting or Webinar
Setting Up Audio & Video

Use the Audio Setup Wizard.

Use the meeting controls in the rollover menu at the bottom of the Zoom window.

How do I test my video?

How do I test my computer audio?

Sharing a Document or File in a Meeting

Use the File Pod.

Use in-meeting file transfer.

In-Meeting File Transfer

Breaking Up Participants into Groups

Use breakout rooms from the Attendees Pod to split meeting participants into separate sessions.

Use breakout rooms to split meeting participants into separate sessions.

Getting Started with Video Breakout Rooms

Managing Video Breakout Rooms

Polling

Use the Poll Pod to create questions or polls for participants and to view the results.

Activate polling in your meeting settings. You can create polls in advance or during a live meeting.

Polling for Meetings

Sharing a Presentation or Desktop

Upload a presentation or share a specific window or your desktop.

Share a presentation, a specific window, or your desktop.

How do I share my screen?

Managing Attendees

Use the Attendees Pod.

Manage up to 300 attendees in a meeting from the rollover menu at the bottom of the Zoom window.

What Are the Host Controls?

Recording & Storing Meetings

Record a meeting to the Adobe Connect server.

Record a meeting to your desktop or cloud, and then upload it.

Create and store recordings of Zoom meetings

How do I find my recording?

Local Recording

Meeting Features
Whiteboard

Share a whiteboard from a Share Pod.

Share a whiteboard from the “Share Screen”.

How Do I Use Whiteboard?

Annotation

Collaboratively annotate during screen sharing with permission from the meeting host.

Collaboratively annotate during screen sharing, the meeting host can disable this feature.

How do I share my screen?

Chat

Use the Chat pod to communicate with other attendees while a meeting is in progress.

Use the Chat feature to communicate with other attendees while a meeting is in progress.

In-Meeting Chat

Posting & Taking Notes

Use the Notes pod to share notes with participants.

Use a shared drive for designated participants to view, comment, or edit.

Store, share & collaborate on documents

Sharing a Link

Post a link in the Web Links pod.

Post a link in the Zoom in-meeting chat.

In-Meeting Chat

Setting Up Room Layouts

Set up room layout templates for different activities or meeting types.

Set up your desktop layout and share your desktop; you can position Zoom windows as necessary on the desktop using a meeting setting.

Use Screen Layouts with Zoom

The above chart was inspired by that created from Indiana University: https://kb.iu.edu/d/aoei.